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Administrative Coordinator

Lopez Island, Washington, USA

Job Type

Full Time, Hourly

About the Role

Pay Range: $28.50 to $30.50 per hour – depending on experience and qualifications
Benefits: Depending on hours worked: medical, dental and retirement

Applications Open: July 19, 2023
Application Review begins: August 15, 2023
Position Open Until Filled

Under the direction of the Fire Chief, this position performs daily office duties which allow the fire district to function as a public safety and special purpose district. General duties include but are not limited to: accounts payable; payroll; billing; human resources and benefits; revenue, expenditure and budget reporting to the Board of Commissioners and Chief; records management; and public information officer. This position provides administrative support for fire district meetings and events including performing Board Secretary duties such as creating minutes, agendas and meeting documents. The position also interacts with citizens by greeting the public in person, by phone or email as well as receiving and generating correspondence. In addition, works closely with all fire district employees; creates Firefighter and EMT volunteer records; participates in third party billing and communications and coordinates activities with San Juan County departments. The position also assists in maintaining compliance with local, state and federal laws and reporting requirements.



-Organization, functions and activities of the District

-District’s policies, procedures, objectives and operations

-Financial and administrative best practices and standard controls

-Processing requirements and procedures for public documents

-Basic budget preparation, projections and control techniques

-Operating a personal computer, using Microsoft Outlook, Word and Excel software programs and accessing 3rd party’s online programs

-Standard office practices, procedures and equipment

-Sufficient English language proficiency to fulfill the duties of the position

-Applicable laws, codes, regulations, policies and procedures

-SJ County organization, operations, policies and objectives

-Preparation and presentation of various topical reports 



-Perform complex administrative, customer service and accounting duties

-Plan, organize and prioritize work to effectively meet deadlines

-Work independently and with little direction

-Utilize a computer to communicate via email, record data for monitoring and tracking, maintain proper

  records, generate reports, access information on the internet, download and save data, update our website,

  and perform research,

-Utilize Microsoft programs including but not limited to, Outlook, Word, Excel, and Power point

-Present ideas and concepts clearly and concisely

-Use interpersonal skills with tact, patience and courtesy

-Communicate effectively, both orally and in writing

-Interpret, apply and explain applicable codes, rules, regulations, policies and procedures

-Work confidentially and with discretion

-Establish and maintain cooperative and effective working relationships with others

-Maintain financial accounting and personnel records and files

-Evaluate and analyze data

-Monitor and control assigned budgets

-Assist the Fire Chief and other employees with administrative and accounting duties

-Ability to type at a functional level suitable to an office environment.



High school graduate, any education or experience that can be applied to effectively perform the duties in this job description. 

About the Company

Lopez Fire and EMS complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, religion, or sex (including pregnancy, sexual orientation, and gender identity). Lopez Fire and EMS does not exclude people or treat them differently because of race, color, national origin, age, disability, religion, or sex (including pregnancy, sexual orientation, and gender identity)

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